Competitive Sports Student Travel Spending Request Form
*This form must be submitted at least SEVEN DAYS in advance of travel. 








Has the traveler set up a vendor profile? (If not, please follow this link and create your V.P. at https://suppliers.uga.edu)
Is this individual or group travel?
Has a travel request been submitted and approved via the involvement network for this event? If no, you are not eligible for reimbursement.
Reason for Trip:
Itemized Estimate of Costs:
Payment Method: 
Reimbursement - must be approved prior to purchase. Once you have been approved, you can make the purchase and bring in your receipt to receive reimbursement from the university. 
Invoice - Receive a quote from a vendor and through the university we will create a purchase order.
P-Card - Cannot be used for membership/league dues. (Event entry fee, hotel cost, etc)*This method requires more lead time and can only occur if it is an allowable purchase via university policy and the Assistant Director for Competitive Sports has enough available funds to make the purchase.
*If you would like Competitive Sports to handle spending directly, you must provide at minimum two weeks notice for all payment methods.
If requesting hotel accommodations, you must upload your rooming list here.
Please read all text below regarding eligibility for reimbursement: 
 
Individual: You must pay your student recreation and facilities fee to be eligible for reimbursement.  
Group Travel: Everyone on the roster must pay the recreation and facilities fees in order for the requester to be reimbursed.
 
- I understand that is my responsibility to retain all original, itemized receipts that I will seek reimbursement for. I understand that if an itemized receipt is not immediately provided, it is my responsibility to obtain a copy.
- I understand that I must make a reimbursement appointment with Anna Kellogg (annaaube@uga.edu, 706-542-5060) within TWO WEEKS of my return from the above listed travel in order to ensure reimbursement. If this is not possible it is my responsibility to notify Anna and my Competitive Sports Professional staff member as soon as possible to make alternative arrangements.
- I understand that reimbursements can only be made to the person named on the receipt, and no one else. 
 
Club Officer: I understand that all members traveling must have an up-to-date and approved waiver on file with the Competitive Sports program in order to be reimbursed. It is my responsibility to make sure a travel notification and roster are submitted in addition to this form (submitted via the involvement network). We will not reimburse spending from an outside club account.
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By selecting yes below, I acknowledge that I am approved by my club officers to make this request for the amount listed above.